Supply Providers

Supply Providers represent the vendors, agricultural stores, or companies from whom you purchase your supplies. Recording your providers is essential for tracking purchase history and analyzing spending patterns.

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1. Creating a Provider

To register a new provider, navigate to Supplies → Providers and click Add Provider.

Field Meanings

When filling out the form, consider the following information:

• Name: The full name of the vendor or the company. This is used in the dropdown menu when recording a Supply Entry.
• Document (ID): The legal identification number (NIT, Tax ID, or CC). This is crucial for formal accounting and auditing.
• Email: The contact email address. The system validates this follow a proper email format.
• Phone: Contact number for the provider.
• Address & City: The physical location of the vendor.

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2. Why Track Providers?

Linking your purchases to specific providers offers several benefits:

1. Price Comparison: Identify which providers offer the best value for specific supplies over time.
2. Purchase History: Quickly find all invoices or documents associated with a specific vendor.
3. Spending Reports: Use the Supply Reports to see your top providers by total spending or frequency of entries.
4. Audit Trail: Maintain a clear record of where every item in your warehouse originated.

Rebalancing Provider

The system may automatically create a “Rebalancing Provider” for internal inventory adjustments. This is normal and used by the system to ensure stock accuracy during recalculations.