Supply Exits

A Supply Exit is recorded every time a material is taken from the warehouse and applied in the field. This process decreases your physical stock and assigns a financial cost to a specific location and activity.

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1. Contextual Usage

To provide meaningful insights, every supply exit must be linked to:

• Lot: Exactly where the supply was applied. This allows you to see the “Cost per Lot” in your reports.
• Field Task: What activity required the supply (e.g., “Fertilization” or “Pest Control”).
• Contractor: Who was responsible for applying the material. This helps track efficiency and accountability.

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2. Automatic Inventory Updates

When a Supply Exit is saved, the following happens instantly:

1. Stock Reduction: The system calculates the equivalent amount in Buying Units and subtracts it from your current inventory.
2. Cost Assignment: The exit uses the current WAVCO price at that exact moment. This ensures your field costs are based on what you actually paid for the supplies in stock.
3. Total Amount: The system calculates Consumption Quantity × Current WAVCO Price to determine the financial impact.

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3. Stock Protection

Depending on your Farm Configuration, the system acts as a safeguard:

• If Negative Stock is DISALLOWED: The system will block the exit if the quantity requested is higher than what is available in the warehouse. An error message will appear, and you will need to record a Supply Entry first.
• If Negative Stock is ALLOWED: The exit will be saved, and your stock level will go into negative numbers. Note that this can lead to temporary inaccuracies in your average cost calculations until a new purchase is recorded.

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4. How to Create an Exit

1. Navigate to Supplies → Supply Exits.
2. Click New Supply Exit.
3. Select the Supply being used.
4. Choose the Lot, Field Task, and Contractor.
5. Enter the Consumption Quantity (e.g., how many cc or kg were used).
6. Set the Date and add any Notes (e.g., “Weather was windy during application”).
7. Save to update stock and activity costs.

Integration

Recording exits is what enables the Supply Management Guide to show you which lots or tasks are consuming the most resources and where your money is going.