Supervisor Guide

As a field supervisor, you capture field reality in Arlo. Your work ensures data is accurate, complete, and timely so management can make good decisions.

Your Role in Arlo

What you should do

Execute or coordinate sanitation inspections
Log completed work
Verify contractor work quality
Report problems or anomalies found
Sync data promptly

What you DON’T need to do

Create forms or configure alerts
Plan cycles or budgets
Approve purchases or payments
Generate executive reports

Those tasks belong to the administrator.

Mobile Work

Recommended device

Smartphone or tablet with camera
Recent Android or iOS
Active GPS
Internet connection (at least for syncing)

Before going to field

□ Verify device battery (> 50%)
□ Verify internet connection
□ Download forms/routes for offline work
□ Confirm assigned routes/tasks for today

Offline Work

How it works

With connection: Download assigned forms and routes
Without connection: Complete inspections normally
When connection returns: Sync captured data

Download for offline

Before going to field:
1. Open assigned route
2. Verify form is downloaded
3. Lots with maps also download
4. You'll see "Available offline" indicator

Sync

When returning:
1. Connect to WiFi or mobile data
2. Open Arlo
3. Verify "Syncing..." appears
4. Wait for "Data synced" confirmation
5. If error, retry or report to admin

By Module

Sanitation: Execute Routes

Your workflow:

1. START OF DAY
   → Open Arlo
   → View assigned routes
   → Download offline forms

2. IN FIELD
   → Open the route
   → Go to first lot
   → Complete form for each tree/point
   → Take photos when needed
   → Repeat for each lot

3. END OF DAY
   → Verify all data is complete
   → Sync data
   → Confirm route appears as "Completed"

Tips for quality data:

Do	Avoid
Count precisely	Estimate “by eye”
Take clear photos	Blurry or no-context photos
Record everything	Omit “minor” findings
Sync daily	Accumulate several days

Field Tasks: Log Work

Your workflow:

1. WHEN WORK COMPLETES
   → Verify units actually completed
   → Open field cycle
   → Find corresponding task
   → Add log with:
     - Work date
     - Completed units
     - Notes if observations

2. VERIFICATION
   → Confirm progress updated
   → Sync data

Troubleshooting

Can’t sync

1. Verify internet connection
2. Close and reopen Arlo
3. Try connecting to WiFi
4. If persists, report to admin
5. DO NOT delete app (would lose local data)

Route doesn’t appear

1. Are you connected? May not have downloaded
2. Is it for today? Verify date
3. Were you assigned? Confirm with admin
4. Try refreshing the list

Made a data mistake

1. If not synced yet: Edit directly
2. If already synced:
   - For minor errors: Report to admin for correction
   - For major errors: Document and report immediately

Best Practices

Quality data

✓ Record at the moment, not "later"
✓ Be precise in counts and measurements
✓ Take photos that clearly show findings
✓ Use notes for important context
✓ Sync at end of each day

Time management

✓ Plan your route before leaving
✓ Group nearby lots
✓ Charge device night before
✓ Bring portable battery for long days

Communication

✓ Report serious problems immediately (call/message)
✓ Minor problems go in Arlo notes
✓ If you can't complete a task, notify before it's late

Photos: When and How

When to take photos

Situation	Photo?	Why
Pest above threshold	✓	Evidence for decision
Unusual symptoms	✓	Later diagnosis
Significant damage	✓	Documentation
Normal condition	✗	Doesn’t add information
Similar photos exist	✗	Avoid redundancy

How to take good photos

✓ Focus clearly on subject
✓ Include context (plant part visible)
✓ Good lighting (not backlit)
✓ Stable (not blurry)
✓ Close when detail is needed

Next Steps

Data Entry - Detailed capture guide
Route Launcher - How to start inspections
Task Execution - Work logging