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Admin Guide

As a farm administrator, you’re the bridge between daily operations and management. Your role in Arlo includes configuring modules, supervising execution, approving requests, and ensuring data reliability.

Your Role in Arlo

Section titled “Your Role in Arlo”

What you should do

Section titled “What you should do”
  • Configure and maintain modules (forms, cycles, catalogs)
  • Supervise that supervisors and monitors log data
  • Approve requests within your authority
  • Analyze data and propose improvements
  • Generate reports for the owner
  • Respond to alerts and coordinate actions

What you delegate

Section titled “What you delegate”
  • Field data logging (supervisors/monitors)
  • Sanitation inspections (monitors)
  • Task log entries (supervisors)
  • Scale weighing (operators)
Section titled “Recommended Daily Routine”

Morning (15-20 minutes)

Section titled “Morning (15-20 minutes)”
□ Review new alerts
  → Take immediate action if critical
  → Delegate follow-up if needed


□ Verify day's sanitation routes
  → Are they assigned?
  → Do monitors have forms?


□ Review task progress
  → Any delayed tasks?
  → Did contractors report problems?


□ Critical inventory check
  → Any supplies below minimum?
  → Need purchase order?

Afternoon (10-15 minutes)

Section titled “Afternoon (10-15 minutes)”
□ Verify data sync
  → Sanitation routes completed?
  → Task logs recorded?


□ Approve pending requests
  → Inventory exits
  → Data adjustments


□ Prepare for tomorrow
  → What routes are scheduled?
  → What tasks should progress?

By Module

Section titled “By Module”

Sanitation

Section titled “Sanitation”

Your responsibility:

  • Create and maintain inspection forms
  • Configure alerts with appropriate thresholds
  • Assign monitors to routes
  • Schedule weekly routes
  • Review results and AI analysis
  • Coordinate actions when there are alerts

Field Tasks

Section titled “Field Tasks”

Your responsibility:

  • Create field cycles with budgets
  • Assign tasks to contractors
  • Monitor progress and costs
  • Approve budget deviations
  • Generate payment reports

Supplies

Section titled “Supplies”

Your responsibility:

  • Keep catalog updated
  • Approve entries (purchases)
  • Approve larger exits
  • Perform periodic physical counts
  • Order restocking

Harvest

Section titled “Harvest”

Your responsibility:

  • Configure harvest cycles
  • Create yield schedules
  • Monitor performance vs. target
  • Investigate significant deviations
  • Generate production reports

Alert Management

Section titled “Alert Management”

Prioritization

Section titled “Prioritization”
🔴 CRITICAL - Respond within < 2 hours
   → Verify field situation
   → Coordinate immediate action
   → Document decision taken
   → Inform owner if needed


🟠 HIGH - Respond within < 24 hours
   → Plan action
   → Assign responsible
   → Follow up


🟡 MEDIUM - Include in weekly review
   → Analyze trend
   → Decide if action needed

Team Coordination

Section titled “Team Coordination”

With supervisors

Section titled “With supervisors”

Brief daily meeting (5-10 min):

  • What was done yesterday?
  • What’s planned today?
  • Any blockers or problems?

With monitors

Section titled “With monitors”

Follow-up:

  • Did they complete routes on time?
  • Is data quality good?
  • Do they need training?

With owner

Section titled “With owner”

Weekly report:

  • Operations summary
  • Important variances
  • Decisions requiring approval

Data Quality

Section titled “Data Quality”

Regular verifications

Section titled “Regular verifications”
Weekly:
  □ All scheduled routes completed?
  □ Task logs match actual work?
  □ Harvest entries up to date?


Monthly:
  □ Physical inventory count (sample)
  □ Review alerts vs. actions taken
  □ Validate contractor data

Next Steps

Section titled “Next Steps”
  1. Dashboard - Your operational view
  2. Alert System - Configure effective alerts
  3. Supervisor Guide - To train your team