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Harvest Scheduling

Harvest scheduling allows you to define how much you expect to harvest each day, in which lots, and with which groups. This planning is the basis for comparing actual performance against expectations.

What is a Harvest Schedule?

Section titled “What is a Harvest Schedule?”

A harvest schedule is your ideal plan before work begins. It defines:

FieldDescription
DateDay harvest is planned
LotWhere harvest will take place
Harvest GroupWho will execute the work
UnitContainer type (basket, crate, etc.)
QuantityNumber of expected units
Expected weightCalculated automatically

Expected weight calculation

Section titled “Expected weight calculation”
expected_weight = quantity × unit_capacity


Example:
  Unit: Basket (capacity: 25 kg)
  Quantity: 40 baskets
  Expected weight: 40 × 25 = 1,000 kg

Creating Harvest Schedules

Section titled “Creating Harvest Schedules”

From the cycle calendar

Section titled “From the cycle calendar”
  1. Open an active harvest cycle
  2. Go to the Harvest Schedules section
  3. Click on a date in the calendar
  4. Complete the fields:
    • Lot
    • Harvest group
    • Harvest unit
    • Expected quantity
  5. Save the schedule

From the list view

Section titled “From the list view”
  1. In the cycle, click Add Schedule
  2. Select date, lot, group, unit, and quantity
  3. Save

Scheduling Rules

Section titled “Scheduling Rules”

One unique combination

Section titled “One unique combination”

For each combination of date + lot + group, only one schedule can exist. This prevents duplicates and confusion.

✓ Allowed:
  - Jan 15 | North Lot | Group A | 40 baskets
  - Jan 15 | North Lot | Group B | 35 baskets  (different group)
  - Jan 15 | South Lot | Group A | 30 baskets  (different lot)


✗ Not allowed:
  - Jan 15 | North Lot | Group A | 40 baskets
  - Jan 15 | North Lot | Group A | 20 baskets  (duplicate)

Within cycle range

Section titled “Within cycle range”

Schedules can only be created for dates within the harvest cycle’s range.

Scheduling Strategies

Section titled “Scheduling Strategies”

By group capacity

Section titled “By group capacity”

Estimate how much each group can harvest per day and schedule accordingly.

Group A: 5 people × 8 baskets/person/day = 40 baskets/day
Group B: 4 people × 8 baskets/person/day = 32 baskets/day

By lot rotation

Section titled “By lot rotation”

Schedule groups to rotate between lots ensuring uniform coverage.

By crop maturity

Section titled “By crop maturity”

Prioritize lots where the crop is ready for harvest.

Section titled “Link with Actual Harvest”

Schedules are automatically compared with Actual Harvests (aggregations of harvest entries).

How are they linked?

Section titled “How are they linked?”

The system joins schedule and actual by:

  • Same date
  • Same lot
  • Same harvest group
Schedule: Jan 15 | North Lot | Group A | 1,000 kg expected


Harvest entries for Jan 15, North Lot, Group A:
  - Entry 1: 350 kg net
  - Entry 2: 380 kg net
  - Entry 3: 290 kg net


Actual Harvest (aggregated): 1,020 kg


Performance: 1,020 / 1,000 = 102% → ON TARGET (green)

Export Schedules

Section titled “Export Schedules”

PDF of harvest schedule

Section titled “PDF of harvest schedule”
  1. In the Schedules section, click the printer icon
  2. A PDF is generated with:
    • Summary by date
    • Detail by lot and group
    • Expected totals

Typical use: Print and give to field supervisors so they know the day’s goals.

Next Steps

Section titled “Next Steps”

With schedules created:

  1. Record harvest entries - Capture actual weights
  2. Monitor dashboard - See real-time performance
  3. Generate reports - Analyze cycle results