Harvest Guide & Reports

This guide walks you through the complete harvest workflow, from initial setup to high-level analysis. By following this process, you can ensure that your farm’s productivity is accurately tracked and optimized.

1. The Complete Workflow

Phase 1: Setup (The Foundation)

Before harvesting starts, define your assets:

Vehicles: Register trucks/tractors and their empty weights.
Groups: Organize pickers into teams (e.g., “Team Alpha”, “Contractors”).
Units: Define your containers (e.g., “25kg Crates”).

Phase 2: Planning (The Target)

Create a Harvest Cycle and fill the Harvest Schedule. This sets the “Expectation” for the period.

Assign specific groups to specific lots.
Estimate quantities based on historical data or field observations.

Phase 3: Execution (The Reality)

As trucks arrive from the field:

Go to Harvest Entries.
Record the total scale weight and the number of units.
The system automatically calculates the net weight and updates the Harvest Actuals.

Phase 4: Monitoring (The Adjustment)

Check the Harvest Cycle dashboard daily.

Look for Amber status: Why is this lot underperforming?
Look for Blue status: Is this lot yielding more than expected, or was the plan too conservative?

2. Analyzing Results with Reports

Navigate to Harvest → Reports. This dashboard provides a birds-eye view of your entire harvest operation over any time period.

Key Performance Indicators (KPIs)

Total Harvest Weight: Your total farm yield.
Plan vs. Actual: The overall accuracy of your planning.
Avg Daily Harvest: How much your farm produces on an average day.
Shipment vs. Harvest Ratio: What percentage of harvested crop has successfully left the farm.

Visual Analysis

Harvest by Week: Identify peak harvest times and seasonal trends.
Lot Performance: A table ranking lots by how well they met their plans.
Kg per Square Meter: A critical efficiency metric that normalizes yield by the size of the lot.
Harvest per Group: Compare which teams are most productive.
Vehicle Efficiency: See which vehicles are making the most trips and carrying the heaviest loads.

3. Real-World Insights

Identifying Hotspots

By looking at the Lot Performance and Kg per SQM tables, you can identify which areas of your farm are over-performing. This helps you understand which varieties or management techniques are most successful.

Managing Logistics

The Shipments vs. Harvest chart helps you ensure that your warehouse isn’t becoming a bottleneck. If the “Harvested” line is much higher than the “Shipped” line, you may need to increase your transportation capacity or client deliveries.

Quality Control

The Avg Unit Weight over Time chart is a hidden gem for quality. If the average weight per crate is dropping, it might mean the fruit size is smaller, or workers are not filling the containers completely.

4. Best Practices for Success

Consistency is King: Ensure that everyone uses the same naming conventions for lots and groups.
Daily Reviews: Spend 5 minutes every morning reviewing the previous day’s Plan vs. Actual.
Refine your Units: If your “Avg Unit Weight” is consistently different from your “Unit Capacity,” update the capacity in Harvest Units to make future plans more accurate.
Use Quick Filters: Use the “This Month” or “This Quarter” buttons in the Reports to quickly compare performance against the same period last year.