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Your First Week

This guide takes you day by day through key activities to get Arlo running on your farm. By the end of the week, you’ll have all basic modules working with real data captured.

Day 1: Foundations

Section titled “Day 1: Foundations”

Morning: Farm Setup

Section titled “Morning: Farm Setup”
  • Verify lots are correctly loaded
  • Confirm timezone and currency
  • Set field cycle duration (recommended: 15 days)

Afternoon: Basic Team

Section titled “Afternoon: Basic Team”
  • Invite at least 1 additional administrator
  • Create accounts for field monitors
  • Share credentials with the team

Day 2: Sanitation Module

Section titled “Day 2: Sanitation Module”

Initial Setup

Section titled “Initial Setup”
  • Go to Sanitation → Monitors and register your inspectors
  • Go to Sanitation → Forms and create your first inspection form

Create Your First Form

Section titled “Create Your First Form”
  1. Click Add Form
  2. Give it a descriptive name (e.g., “Pest Monitoring - Citrus”)
  3. Add fields for the pests/diseases you want to monitor
  4. Define alerts with critical thresholds

Quick alternative: Use the AI Assistant to generate a form based on your crop and common pests in your region.

Schedule First Route

Section titled “Schedule First Route”
  1. Go to Sanitation → Calendar
  2. Click on a date this week
  3. Select the form, monitor, and lots to inspect
  4. Save the route

Day 3: First Field Inspection

Section titled “Day 3: First Field Inspection”

Preparation

Section titled “Preparation”
  • Monitor downloads app or accesses web launcher
  • Download forms for offline work
  • Verify device GPS is active

Execution

Section titled “Execution”
  1. Monitor opens the assigned route
  2. Navigates to each lot following the form
  3. Records observations, counts, and photos
  4. When finished, syncs the data

Review

Section titled “Review”
  • Verify route appears as “Completed” in calendar
  • Review results in Route Analysis
  • Read AI summary to understand main findings

Day 4: Field Tasks Module

Section titled “Day 4: Field Tasks Module”

Setup

Section titled “Setup”
  • Go to Field Tasks → Contractors and register your contractors
  • Go to Field Tasks → Field Tasks and create the task catalog

Create Task Catalog

Section titled “Create Task Catalog”

For each type of work you perform:

  1. Task name (e.g., “Formation pruning”)
  2. Unit of measure (trees, meters, hectares)
  3. Default price

Start First Field Cycle

Section titled “Start First Field Cycle”
  1. Go to Field Tasks → Field Cycles
  2. Click Create Cycle
  3. Select start date (today)
  4. End date will be calculated automatically
  5. Add tasks to the cycle with assigned contractors and lots

Day 5: Work Logging

Section titled “Day 5: Work Logging”

Capture Execution Logs

Section titled “Capture Execution Logs”

As work progresses in the field:

  1. Open the active field cycle
  2. Select a task
  3. Click Add Log
  4. Record: date, completed units, notes

Monitor Progress

Section titled “Monitor Progress”
  • Progress percentage updates automatically
  • Task statuses change based on progress
  • Compare budgeted vs. actual cost in real-time

Day 6: Supplies Module

Section titled “Day 6: Supplies Module”

Basic Setup

Section titled “Basic Setup”
  • Go to Supplies → Configuration and create warehouses
  • Go to Supplies → Providers and register providers
  • Go to Supplies → Catalog and create inventory items

Record First Entry

Section titled “Record First Entry”
  1. Go to Supplies → Entries
  2. Click New Entry
  3. Select provider, warehouse, and product
  4. Enter quantity and cost
  5. Save the entry

Record First Exit

Section titled “Record First Exit”
  1. Go to Supplies → Exits
  2. Create an exit linked to a field task (optional)
  3. Select products and quantities
  4. System will update inventory automatically

Day 7: Review and Next Steps

Section titled “Day 7: Review and Next Steps”

Verify Everything Works

Section titled “Verify Everything Works”
  • At least one sanitation route completed and analyzed
  • A field cycle with tasks and logged work
  • Inventory with at least one entry and one exit
  • Team familiar with their assigned modules

Review First Reports

Section titled “Review First Reports”
  • Sanitation: Go to Analytical Reports to see trends
  • Field Tasks: Review cycle summary to see costs
  • Supplies: Check inventory balances by warehouse

Plan Week 2

Section titled “Plan Week 2”

With foundations in place, next week focus on:

  1. Establish sanitation routine: Schedule consistent weekly routes
  2. Complete field cycle: Log all work until closure
  3. Configure harvest module (if applicable to the season)
  4. Explore advanced reports: Sanitation maps, cost analysis

First Week Checklist

Section titled “First Week Checklist”

General Setup

Section titled “General Setup”
  • Farm created with lots
  • Users invited with correct roles
  • Cycle duration configured

Sanitation

Section titled “Sanitation”
  • Monitors registered
  • At least one form created
  • One route scheduled and completed
  • Results reviewed

Field Tasks

Section titled “Field Tasks”
  • Contractors registered
  • Task catalog created
  • One field cycle started
  • Work logs recorded

Supplies

Section titled “Supplies”
  • Warehouses configured
  • Providers registered
  • At least one product in catalog
  • One entry and exit recorded

Need Help?

Section titled “Need Help?”

If you encounter difficulties during your first week:

  • Review specific documentation for each module in the sidebar
  • Each section includes detailed guides and best practices
  • For technical support, contact the Arlo team