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Fill Forms

Once you have forms created, this guide shows you how to complete them, handle drafts, and finalize responses correctly.

Start a New Response

Section titled “Start a New Response”

From the forms list

Section titled “From the forms list”
  1. Go to Custom Forms
  2. Find the form you want to complete
  3. Click New Response or the (+) button
  4. The form opens ready to complete

Complete the Fields

Section titled “Complete the Fields”

Text fields

Section titled “Text fields”
  • Click on the field and type your answer
  • Respect maximum length if configured
  • Required fields have an indicator (*)

Numeric fields

Section titled “Numeric fields”
  • Enter only numbers
  • Use period (.) or comma (,) for decimals according to your regional setting
  • System validates minimum and maximum ranges

Selection fields

Section titled “Selection fields”

Single selection:

  • Click on the desired option
  • Only one option can be selected

Multiple selection:

  • Click on all options that apply
  • You can select none, one, or several

Date and time fields

Section titled “Date and time fields”
  • Use the date/time picker
  • Some fields may have restrictions (e.g., no future dates)

Photo fields

Section titled “Photo fields”
  1. Click Add Photo
  2. Options:
    • Take photo with device camera
    • Select from gallery
  3. Photo is attached to the field
  4. You can delete it and add another if needed

Signature fields

Section titled “Signature fields”
  1. Click on the signature area
  2. Draw your signature with finger or mouse
  3. Click Accept to confirm
  4. You can clear and retry if needed

Location fields

Section titled “Location fields”
  1. Click Capture Location
  2. Allow location access if browser requests it
  3. Coordinates are captured automatically
  4. You can see the location on a mini-map

Conditional Fields

Section titled “Conditional Fields”

If the form has configured dependencies:

  1. Complete initial fields
  2. Dependent fields will appear based on your responses
  3. If you change a response, dependent fields may hide

Save as Draft

Section titled “Save as Draft”

When to use drafts?

Section titled “When to use drafts?”
  • Long inspections you can’t complete at once
  • Need to verify information before finalizing
  • Want to review with a supervisor before completing

How to save draft

Section titled “How to save draft”
  1. Complete the fields you can
  2. Click Save Draft
  3. Response is saved with “Draft” status
  4. You can close and return later

Resume a draft

Section titled “Resume a draft”
  1. Go to the form’s response list
  2. Find your draft (indicated with “Draft” label)
  3. Click to open it
  4. Continue completing
  5. Save as draft again or finalize

Finalize Response

Section titled “Finalize Response”

Automatic validation

Section titled “Automatic validation”

When you click Complete or Finalize:

  1. System verifies all required fields
  2. Validates ranges and formats
  3. If there are errors, shows which fields need attention
  4. If everything is correct, response is marked as completed

After completing

Section titled “After completing”
  • Response is locked (not editable)
  • Completion date and time is recorded
  • Who completed the form is recorded
  • Response appears in exports

Completed Responses

Section titled “Completed Responses”

Characteristics

Section titled “Characteristics”
  • Immutable: Cannot be modified after completing
  • Auditable: Have timestamp and user
  • Exportable: Included in exports by default
  • Permanent: Part of historical record

View completed response

Section titled “View completed response”
  1. Open the response from the list
  2. All fields are read-only
  3. You can see all captured data and photos

What if I need to correct something?

Section titled “What if I need to correct something?”

If you discover an error in a completed response:

  1. You cannot edit it directly
  2. Options:
    • Create a new corrected response
    • Document the correction with a note
    • Contact administrator for exceptional cases

Offline Work

Section titled “Offline Work”

Availability

Section titled “Availability”

Offline behavior depends on how you access Arlo:

PlatformOffline Support
Mobile appYes
Web browserLimited

How it works (mobile app)

Section titled “How it works (mobile app)”
  1. Open the form while you have connection
  2. Form downloads to device
  3. Complete response without connection
  4. Save as draft
  5. When you recover connection, sync

Next Steps

Section titled “Next Steps”
  1. Export responses - Get data for analysis
  2. Create new forms - Design additional forms