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Data to Action

Having data is the first step. Converting it into actions that improve your operation is where real value is generated. This guide helps you establish clear decision frameworks.

The Continuous Improvement Cycle

Section titled “The Continuous Improvement Cycle”
    ┌─────────────┐
    │   MEASURE   │ ← Capture field data
    └──────┬──────┘
           │
           ▼
    ┌─────────────┐
    │   ANALYZE   │ ← Understand what data says
    └──────┬──────┘
           │
           ▼
    ┌─────────────┐
    │   DECIDE    │ ← Choose action based on data
    └──────┬──────┘
           │
           ▼
    ┌─────────────┐
    │    ACT      │ ← Implement decision
    └──────┬──────┘
           │
           ▼
    ┌─────────────┐
    │   VERIFY    │ ← Confirm it worked
    └──────┬──────┘
           │
           └────────────────────────────▶ (return to MEASURE)

Decision Frameworks by Module

Section titled “Decision Frameworks by Module”

Sanitation: When to Treat?

Section titled “Sanitation: When to Treat?”

Economic Action Threshold (EAT)

The point where damage cost exceeds treatment cost.

Treatment decision:


IF pest level > EAT
  AND hasn't been treated in last X days
  AND conditions favor the pest
THEN → Apply treatment


IF pest level near EAT (80-100%)
  AND trend is increasing
THEN → Monitor more frequently, prepare treatment


IF pest level < EAT
  AND trend is stable or decreasing
THEN → Continue normal monitoring

Field Tasks: When to Adjust?

Section titled “Field Tasks: When to Adjust?”

Cost variation monitoring

Weekly cycle review:


IF actual cost > 110% of budget
  THEN → Investigate causes, adjust
    - Contractor performance below expected?
    - Unplanned tasks added?
    - Incorrect prices?


IF delayed tasks > 2 days
  THEN → Intervene
    - Contractor has problem?
    - Lack of supplies?
    - Adverse weather?
    - Reallocate resources if needed

Harvest: When to Investigate?

Section titled “Harvest: When to Investigate?”

Yield deviation

IF actual yield < 85% of planned
  For 3+ consecutive days
  In the same lot
THEN → Investigate
  - Health problem in the lot?
  - Harvest group with difficulties?
  - Was original estimate correct?

Prioritizing Actions

Section titled “Prioritizing Actions”

Urgency-Importance Matrix

Section titled “Urgency-Importance Matrix”
              │ URGENT            │ NOT URGENT
──────────────┼───────────────────┼───────────────────
              │                   │
IMPORTANT     │ ① DO NOW          │ ② SCHEDULE
              │ - Critical alert  │ - Improve processes
              │ - Pest above EAT  │ - Train team
              │ - Zero stock      │ - Adjust thresholds
              │                   │
──────────────┼───────────────────┼───────────────────
              │                   │
NOT IMPORTANT │ ③ DELEGATE        │ ④ ELIMINATE
              │ - Minor fixes     │ - Reports nobody
              │ - Data            │   reads
              │   corrections     │ - Obsolete
              │                   │   processes

Document Decisions

Section titled “Document Decisions”

Decision log

Section titled “Decision log”

For each important action, document:

📋 DECISION LOG


Date: Jan 31, 2025
Problem: Mites > 10/leaf in North Lot
Data: Average 12.3/leaf, increasing trend 3 weeks
Decision: Apply acaricide (product X, dose Y)
Responsible: Eng. Garcia
Action date: Feb 2, 2025
Verification: Re-monitor Feb 7, 2025


Result (added later):
  - Post-treatment level: 2.1/leaf
  - Effectiveness: Good
  - Notes: Consider preventive treatment in similar
           conditions

Avoid Common Traps

Section titled “Avoid Common Traps”

Analysis paralysis

Section titled “Analysis paralysis”
❌ "I need more data before deciding"
   (when there's already enough information)


✓ "With this data, the best action is X.
    We'll monitor the result."

Confirmation bias

Section titled “Confirmation bias”
❌ "The data confirms what I thought"
   (ignoring contradicting data)


✓ "Data shows Y, although I expected Z.
    I need to adjust my understanding."

Overreaction

Section titled “Overreaction”
❌ "One high value = immediate action"
   (without considering context or trend)


✓ "This value is high. Let's verify if it's
    a trend or anomaly before acting."

Communicate Decisions

Section titled “Communicate Decisions”

To your team

Section titled “To your team”
Clear communication:
  WHAT: "We'll apply acaricide in North Lot"
  WHY: "Levels exceed action threshold"
  WHEN: "Tomorrow morning"
  WHO: "Application team"
  FOLLOW-UP: "Re-monitoring in 7 days"

Next Steps

Section titled “Next Steps”
  1. Executive Reports - Share decisions and results
  2. Alert System - Automate condition detection
  3. Dashboard - Monitor key indicators